Fully Configurable Cloud-based Policy Management, Governance, Compliance and Information Assurance Solution that promotes sustainable methodology and a low carbon approach.
Create engaging rich media policies, procedures and handbooks, approve, publish & disseminate then monitor compliance, log digital acceptance and gather evidence of understanding. All within a platform that protects your “Single Source of Truth” across topics such as HR, H&S, ISO, SOP's, FCA, CQC, SOX, FISMA and more, in fact you decide!
Allowing for rapidly changing decision making whilst providing protection & security, Policy Central has been designed to provide the tools senior management need to protect and guide the entire organisation, staff, contractors & supply chain.
Complete control over key content ensuring compliance is achieved and automated tools improve operational efficiencies.
Through digital signatures, acceptance of key documents become simple to track and monitor whilst retaining integrity.
Avoid the quick ticker and gather evidence that they have read and understood before they can tick to accept.
Automate the dissemination of governance and monitor risk focus areas to give a 24/7 view of the health of your organisation.
Daily integrity checks, offline tethering and the reuse of approved content ensures information assurance is maintained.
No installation or server costs, available 24/7 across any device, data backed up every hour.
Policy Central offers a very user friendly experience backed by a sophisticated admin console giving you complete control. Here are just a few user facing screen shots that can be branded specifically with your corporate identity.
The Welcome Screen greets your users by presenting a bespoke experience and content based on their role, department assignment and the groups they belong within. Your corporate image is maintained throughout via central branding controls that you administer. Topic buttons appear based on access scope. A convenient sidebar displays "action badges" when the user's todo list contains an action to complete.
Whether the content is viewed on a desktop, tablet or on the mobile version, the rich media content is clear and engaging. Our advanced controls allow you to split policy/document sections by data classification or user levels so that a single policy can have multiple applications across different users. For example Vendor/Supplier engagement could require additional information within a standard document only visible to them.
Every document can have an associated form, quiz, assessment, test, check or exam created by you. Giving you full control to ask questions of the user that can demonstrate their understanding and provide you with evidence the content has been understood before being accepted. Compliance monitoring controls allow automatic reminders, reminder elevation and quick view dashboards for progress status.
Selecting the right platform for you is made simple by only offering 3 highly configurable editions.
Policy Central has been designed in partnership with Big Business, focusing on simplicity of use and flexibility to provide an "Information Operating System" for engaging your entire business environment, through highly configurable senior management tools.
Ensure your clients are compliant all year round and not just at audit time or worse not compliant at all. Imagine being able to have an expert witness to call upon to help in a case where non-repudiation can be ruled out and audit trails lead to the truth.
Used for strategic and tactical control of Governance, Policy & Regulatory Compliance. Create, approve, disseminate & educate teams in multiple offices across regions, states and countries, then monitor the culture of compliance.
Working through our Associates, we can create new or review and update your existing documentation in line with your organisational needs. These are our 3 most popular topics but if you can't find what you are looking for please contact us.
HR and H&S documents such as Contracts, Policies, Procedures, Guidelines and Handbooks are just a selection of what can be covered. Learn more to see a list of the type of documents we can provide. If your requirements aren't listed just let us know.
ISO standards are designed to ensure the systems that support your business follow an internationally recognised set of standards. Through our Associates we can provide Policies, Procedures, Handbooks and more that is tailored to meet your needs.
Online privacy & security is such a necessity in todays business world. Our Associates can review, update, write & maintain Policies, Procedures, Handbooks & Data Controls to strengthen your Information Strategy, Governance & Security.
With over 21 years experience in designing, developing, securing and supporting software solutions in the Policy and Compliance sector, Kbase Connect have worked with businesses of all sizes, local, national and international.
Case studies from anonymised Clients that help demonstrate how Policy Central could help your business.
Client A's dominance in the world of hi-tech requires strong governance and a culture of compliance across the entire world-wide operation. Client A turned to Policy Central to provide a centralised global solution that could be accessed securely in the cloud 24/7 in any time-zone and be relied upon to deliver their "Single Source of Truth" whilst acting as an expert witness.
As experts in the Western US multifamily real estate industry, Client B needed a policy management system that gave them total flexibility to span their entire organisation and supply chain, whilst being able to monitor compliance and use the sophisticated automated tools included in Policy Central to improve their operational efficiencies.
Operating across 21 European Countries Client C needed to ensure their HR policies, procedures and handbooks were communicated effectively, accessed easily, understood and digitally signed. Policy Central has scaled to meet the ever-growing needs of a business instrumental in the backbone of the automotive supply chain.
Here are just a few kind words our clients have agreed to share with you on their experience of working with us.
“Kbase/Policy Central has served our needs since 2012, supporting a robust library of policies and procedures. Despite our offices being separated by several time-zones, timely communication and support have never faltered.
We appreciate their integrity, flexibility, and proactive support of our mission, vision, and values.”
“We used Policy Central across 21 Countries covering our worldwide operation. It provided a critical business service that helped us create, disseminate and monitor acceptance of business critical policies, procedures and handbooks to all of our staff and contractors.
We were also able to gather evidence of understanding by ensuring our staff answer a number of well formed questions before allowing acceptance to be actioned.”
“Policy Central provides a platform for our Nursing staff to gain instant access to the latest policies and procedures. It has also proven to be a valuable resource for the secure creation and dissemination of board level documentation as well as helping us maintain our CQC accreditation.
We can track digitally signed documents and help staff understand the content easier whilst monitoring progress. Policy Central has been a tremendous help in our growth and continued success.”
“With the amazing support of the Kbase Connect team and the software's flexibility, the ability to have one trusted source of governance and documentation for the team is key and we have used this for outside volunteer working groups too to access what they need.
The multiple levels of access control have inspired multiple solutions. It is always a pleasure to put our heads together on another creative thinking project so thank you for all your support.”
Yes, we have a built in import process so your Word documents can be imported directly including any images and tables. This can be done on a per document basis or as a group of documents. You can also use Word documents as attachments along with PDF, XLS, Images and other types of file.
Yes, there is a Forms engine under the Tasks tab for each document you create. The Forms engine is very flexible and can be used for a quick 3 or 4 question quiz to test user knowledge of the content they are accepting or you could create a 40 question assessment with trigger workflow alerts and rich media content.
Yes, there are a number of tools which allow you to control exactly who has access to whole documents or just selected sections of a document, we call this Access Scope and Section Scope. The Access Scope can restrict access to departments, groups or individuals, whereas the Section Scope restricts access based on User Level settings.
Yes, you can choose if the document you are going to publish requires users to acknowledge they have read and understood the content by setting the Acceptance Scope. You can decide who falls inside this scope and can choose from the entire user base, specific Departments or Groups, User Levels or individuals. Once set up you can send all users within the Acceptance Scope automatic emails and reminders.
Yes, we have a tool called Risk Matrix which allows you to start at the highest organisational level and drill down and displays a matrix grid of current compliance status. So for example if you have offices in multiple Countries your first view would be a Country by Country comparison. You can then drill into each Country viewing departments, groups and down to individual users. This also serves as a great way to monitor the Compliance Health of the business.
Yes, you can embed lots of rich media content inside documents, sections, topic landing pages and many other areas of Policy Central. You can also control what can be embedded from a central dashboard so that admin users can’t just embed things you have not yet approved. Some of our clients have embedded Lucid Charts, Miri Charts, Slide Shows, Spreadsheets, whiteboards and video to provide a very engaging environment.
Yes, documents are made up of Sections, you can either use one section for all content within a document or provide greater flexibility by breaking down the content into sections. You can then set the Section Scope for particular User Levels. For example you may have a handbook containing 10 sections and the first 6 sections are accessible to “Job Candidates” + “Established Employees” and then the last 4 sections are set to just “Established Employees”. When the potential “Job Candidate” logs in they will only have access to the first 6 sections of the handbook. If you set them up within the “Acceptance Scope” you will be able to record they have read and accepted the Handbook.
Yes, we have a team of Associates that are experts within their field that can help you with content for policies, procedures, guides, handbooks, contracts and training.
Yes we can work with you to identify what you are wanting to achieve, review the feasibility and come up with a plan that meets your requirements. We can work with your other software providers directly so you aren't put in the middle and have to relay tech details back and forth.
Yes, we have an API specifically for User Control. You are able to add, delete or update user detail including, their department, userlevel, line manager, employee ID, email address, start date, compliance period, and different Countries. The API also allows you to obtain a user list so that you can ensure it matches your internal systems.
Yes, we have a mobile version that allows users to login once and stay logged in for as long as you allow. They can view all of the topics and documents made available to them mirroring the desktop version. They can even digitally accept, take quizzes and complete assessments, as well as complete any online form you create.
Yes, there are a number of existing reports that provide you with everything from document history, user history, document acceptance, user acceptance, compliance levels, quiz/assessment results, search terms, audit logs, email reminder scheduling and more. However if you find that the report you are looking for doesn't exist, we can create it for you.
Yes, you have full control over when automated notifications are sent, including elevating alerts to line managers giving visibility of team progress. It is also a great way to set reminders for annual reviews of policies ready for audits and assessments.
Yes, Change Control and Version Control is built in from the ground, this means that you can always review what has changed, when, by whom, the reason for change. You can even review previous versions and report on which users had accepted that particular version. It acts as a sort of automatic "Expert Witness".
Yes, any user can be set as a team leader and have other users reporting to them. This then allows the Team Leader to view the team compliance todo lists and reports. They will even get elevated alert notifications if members of their team are yet to accept a policy or complete an assessment by a certain deadline.
Yes, by adding your Supplier as a user and setting their Access Scope and Section Scope they can view, read, accept and complete quizzes and assessment forms. You will then have a permanent record of their compliance and be able to use Policy Central as a channel for communicating policy and supplier reviews.
Yes, you have full control to grant access to users of your choice. In this instance assign the user “Topic Administrator” rights means they will only have admin abilities for the specific topic only. For example, you can rest assured that your HR consultant won’t be able to change content in the ISO topic areas.
Yes, we have developed Policy Central over many years with our internal development team and this makes adding custom modules and features quite straight forward. Once designed and approved by you we develop, test, release and support the new module or feature. The average turn around is 2 months.
Please get in touch and we will help you to get all your questions answered.